Last updated: 14/04/2025

Introduction

At RevisePDF, we take data protection seriously. This page outlines our approach to protecting your data and ensuring compliance with relevant data protection regulations, including the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

Data Protection Principles

We adhere to the following data protection principles:

• Lawfulness, fairness, and transparency: We process personal data lawfully, fairly, and in a transparent manner.
• Purpose limitation: We collect personal data for specified, explicit, and legitimate purposes and do not process it in a manner incompatible with those purposes.
• Data minimization: We ensure that personal data is adequate, relevant, and limited to what is necessary for the purposes for which it is processed.
• Accuracy: We take reasonable steps to ensure that personal data is accurate and, where necessary, kept up to date.
• Storage limitation: We keep personal data in a form that permits identification of data subjects for no longer than is necessary for the purposes for which it is processed.
• Integrity and confidentiality: We process personal data in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

How We Protect Your Data

We implement appropriate technical and organisational measures to ensure the security of your personal data, including:

• Encryption: We use industry-standard encryption to protect data in transit and at rest.
• Access controls: We restrict access to personal data to authorized personnel only.
• Regular security assessments: We conduct regular security assessments to identify and address potential vulnerabilities.
• Staff training: We provide regular training to our staff on data protection and security best practices.
• Data minimisation: We collect and retain only the data necessary for our services.
• Secure infrastructure: We use secure, reputable cloud service providers with robust security measures.

File Security

When you upload files to RevisePDF:

• Files are processed on secure servers with appropriate access controls.
• Files are automatically deleted after processing or after a short period (typically 24 hours).
• We do not access, view, or analyse the content of your files except as necessary to provide our services.
• File transfers are encrypted using HTTPS/TLS.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

For files uploaded to our service:

• Uploaded files are automatically deleted after processing or after a maximum of 24 hours.
• Processed files are available for download for a limited time (typically 24 hours) before being automatically deleted.

Data Subject Rights

Under data protection laws, you have rights including:

• The right to access your personal data
• The right to rectification of inaccurate personal data
• The right to erasure of your personal data
• The right to restrict processing of your personal data
• The right to data portability
• The right to object to processing of your personal data

To exercise any of these rights, please contact us at calum@revisepdf.com.

Data Breach Procedures

We have procedures in place to detect, report, and investigate personal data breaches. In the event of a breach that is likely to result in a risk to your rights and freedoms, we will notify you and the relevant supervisory authority without undue delay.

Contact Us

If you have any questions about our data protection practices, please contact us at:

Email: calum@revisepdf.com
Address: Edinburgh, Scotland